Limited Company Directors - information for your Self Assessment tax return

If you are the director of a limited company and are keeping the company’s books in FreeAgent, this article outlines where to find useful information for your own Self Assessment Tax Return

Salary from the company

Go to My Money > Payroll, and find your own payroll, then look for the last payslip in the tax year 2012/13.

This will show you your total gross pay for the tax year, and the tax that was deducted from your salary.

You need both these figures to put into the employment pages of your tax return. They go into boxes 1 and 2 of the employment section.

Payslip

Dividends from the company

Go to My Money > Dividends, and choose yourself from the list of users and the tax year 2012/13.

This will give you your dividend income for the tax year, to go into the main return.

The net dividend income before tax credits (£1,800 in the picture) goes into box 3 of the Income section of the main return, the box headed “Dividends from UK companies”.

Dividends from UK companies

Other information you will need

If the company provided you with any non-cash benefits, or reimbursed you for any expenses, in the tax year 2012/13, you’ll need to collect the details from your form P11D, which would not have been created through FreeAgent.

If you incurred any expenses while doing your job in the tax year 2012/13, you’ll need to record these on the employment pages of your tax return in boxes 17-20, using the amounts inclusive of VAT, broken down by category.

To collect this information, go to Settings > Export All Data, and then run a pivot table in Excel on the Expenses tab of the exported data, so that you see:

  • Transactions dated between 6th April 2012 and 5th April 2013 only
  • Transactions inclusive of VAT
  • Summed by category

If you under- or over-paid tax through PAYE in 2012/13, you’ll see this on Notices of Coding supplied by HMRC. Make sure you include these under- or overpayments in your tax return too, in the Tax Adjustments section.

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