5 tips for more effective business meetings
Everyone needs to have them, but without a bit of management meetings can be a major drain on your time and productivity when you run a business. What can you do to ensure your meetings improve the way you work, rather than hinder it? Here are five things to consider that could help you run more effective business meetings.
Write an agenda
Meetings without clearly communicated goals can be less productive (and take more time!), so make sure you’re clearly defining your meetings in advance to avoid any wasted time or effort. This article explains the importance of setting an agenda for every meeting you have (regardless of how small it is). As well as explaining your goals to attendees in advance, it enables attendees to decide how useful the meeting will be - and if they actually need to attend.
Surrender your mobiles
Mobiles and tablets may be important to use in your business on a daily basis, but they can also be an unwelcome distraction when it comes to meetings. So if you often find that phones get as much attention as speakers during a meeting, why not consider banning mobiles altogether? Removing distractions can help you focus your meetings, which should help reduce the overall time you spend in them.
Set a time limit
It’s incredibly easy to lose track of time in meetings unless you have a structure in place to keep you and your attendees focused. This blog explains how many successful companies set specific time limits for their meetings and incorporate non-negotiable break times at regular, defined intervals to maintain productivity. Check out these tips from Entrepreneur for keeping your meeting time short, and consider designating a timekeeper at every meeting to make sure all attendees work towards your time deadline.
Take it online
Some people still view teleconferences and virtual meetings with trepidation, possibly due to previous bad experiences with technology. But if you’re spending hours travelling to meet clients face-to-face, using a tool like Appear.in or GoToMeeting to hold a virtual meeting could help dramatically cut that wasted time. This blog gives tips on how to host an online meeting and ensure you and your attendees get the most out of it.
Try stand ups
If you find that your meetings go on for too long or don’t have a lot of energy, why not try to mix things up by standing up? This blog post explains how software company ThoughtWorks uses stand-up meetings - rather than traditional sit-down discussions - and explains how they find them so effective for maintaining productivity. Alternatively, check out this list from Management Today for some other ideas on how to make your meetings more exciting.