Capture and record all your receipts the easy way

Upgrade to a more organised, automated expense management system, including Smart Capture.

Hassle-free expense tracking

Whether it's a regular business payment or you're just grabbing a coffee on the go, FreeAgent lets you track all the expenses you incur while running your business.

You can track bank payments and out-of-pocket expenses so there’s no reason to forget to record an expense again.

FreeAgent Expenses on the desktop app

Snap and store your expense receipts

Sort out your expenses right there and then. With the FreeAgent mobile app on iOS and Android you can snap receipts on your phone and upload them from wherever you are. FreeAgent's Smart Capture feature can even automatically extract the receipt date and amount for you.

Download the app on iOS and Android:

Download FreeAgent app from the App StoreDownload FreeAgent app from Google Play

Work smarter and don't get caught out

If you work with suppliers you can record upcoming payments, see what you owe and plan ahead with confidence. You can also set up automatically recurring expenses for things like magazine subscriptions or web hosting so you don't have to worry about entering them again and again and again.

Upcoming payments in FreeAgent

Keep track of employee expenses

Employees can record their out-of-pocket expenses in FreeAgent too. The running balance in your expense report lets you keep tabs on how much needs to be reimbursed.

Build accurate accounts with customisable expense categories

Choose from a comprehensive list of expense categories or add your own custom categories to build accurate accounts.

Claim expenses in any currency

Been on a business trip abroad? You can use FreeAgent to enter expenses in almost any currency. Simply select the currency you need from the list and FreeAgent will work out the value based on exchange rates from

Record mileage claims for business travel

Log mileage expenses quickly and easily using HMRC’s allowable rates. You can even record mileage while you’re on the go with the FreeAgent mobile app for iOS and Android - just make sure you’re safely parked first.

Here's the nitty-gritty about expenses:

  • Track business costs and expenses quickly and easily
  • Record out-of-pocket expenses while you’re on the go and extract the data with Smart Capture
  • Keep track of supplier invoices and accounts payable status
  • Track employee expenses with flexible reporting
  • See your tax liabilities update in real time based on the expense data you enter
  • Record mileage claims on the go using HMRC’s allowable rates

Start tracking all your expenses with our 30-day free trial

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