If you’re an employer running payroll, it’s important to make sure that you’ve met all of your responsibilities for the impending payroll year-end. The 2020/21 payroll year-end lands on Monday 5th April and the 2021/22 year starts on Tuesday 6th April. Here’s our three-part checklist to help you feel calm about the payroll year-end.
1. Complete your 2020/21 tax year payroll reporting
If you use HMRC-recognised accounting software like FreeAgent to run your payroll then completing payroll reporting for the current tax year should be a breeze. FreeAgent sends your PAYE information directly to HMRC through a Full Payment Submission (FPS) every month, either on or before the day your employees are paid.
When you file your final month’s payroll (i.e. month 12) FreeAgent will send your FPS to HMRC as usual, along with a notification that this is the final month of your business’s payroll for the current tax year.
Before you make your month 12 payroll submission you should check that:
- all of your employees and their details are included in your payroll
- the correct payment date (i.e. the day on or before the day you pay your employees) is displayed on all the month 12 payslips
- all payment amounts are correct, including any additional payments, pension contributions and student loan deductions
- all tax and National Insurance deductions are correct
- the leaving date of any employee who you’re paying for the final time in this submission has been recorded in their payroll profile
2. Prepare P60s for all of your employees
Once you’ve made the final submission of your 2020/21 payroll report, you’ll need to provide all of your current employees with a P60 form. If you run payroll through FreeAgent, the software will automatically produce P60s for all your employees at the end of the tax year. Find out more about how to access your employees’ P60s in FreeAgent.
If you’re the director of a limited company with a salary, you will need your own P60. If you’re a FreeAgent user, the software will automatically fill in your P60 information on the ‘Employment’ page of your Self Assessment tax return.
If you’re a sole trader or a partner in a partnership, neither you nor your partners are employees of the business. This means that you shouldn’t be included in payroll and won’t require a P60.
3. Get ready for the 2021/22 tax year
Once you’ve filed month 12 payroll for the current tax year, you’ll need to set up a new payroll tax year starting on 6th April in your accounting software. In FreeAgent, it’s straightforward to transfer existing employee profiles to a new payroll year. Remember to check you have the correct tax code for the new payroll tax year and that all of your employees’ payroll details are up to date before you begin.
If you’d like one handy place to run your payroll and manage your business admin, why not try a 30-day free trial of FreeAgent?